Job Description

Our client is seeking a highly capable Administrative Assistant to provide crucial clerical and administrative support. The ideal candidate will be a skilled multitasker, possess excellent communication abilities (both written and verbal), and demonstrate a high level of professionalism. This role requires acute attention to detail and the discretion to manage confidential information appropriately.

Key Qualifications:

• Friendly and welcoming demeanor for greeting visitors.
• Highly organized and detail-oriented.
• Ability to handle sensitive and confidential information with discretion.
• Exceptional verbal and written communication skills.
• Flexible, adaptable, and skilled in multitasking in dynamic situations.
• Proficient in office technology and tools, including Canva, Microsoft Word, Excel, Google Workspace, and similar platforms.
• Skilled in creating mail merges and coordinating mass mailings.
• Capable of completing tasks independently without established procedures.

Responsibilities:

• Greet and welcome visitors, providing them access to the facility.
• Answer and route phone calls, take messages, and maintain call logs.
• Monitor and manage multiple email accounts.
• Coordinate room assignments for Center appointments.
• Manage logistics for food and refreshments during professional meetings.
• Produce and distribute certificates for Learning Center program participants.
• Collaborate with team members on organization-wide initiatives.
• Schedule, adjust, and reschedule appointments as needed.
• Serve as the note-taker during weekly staff meetings.
• Complete accurate data entry as required.
• Review and track intake paperwork to support the evaluation team.
• Perform additional tasks and responsibilities as assigned.

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