Job Description

Job Details for Assistant Deputy Chief U.S Probation Officer

Court Name/Organization New York Eastern Probation Office

Overview of the Position

New York Eastern Probation currently has an opening for an Assistant Deputy Chief U.S. Probation Officer (ADCUSPO). The selected individual will lead, direct, and supervise staff at all levels in the Presentence Division. The incumbent will assist in the facilitation of the administration and management for the entire district. New York Eastern Probation has a second office in Central Islip, New York, and travel to the second office will be required, as needed.

The ADCUSPO primarily assists the Chief U.S. Probation Officer (CUSPO) and the Deputy Chief U.S. Probation Officer (Type II) in administration and management within the agency. As an integral part of the agencys executive management and leadership teams, the incumbent will demonstrate progressively responsible experience and knowledge in presentence investigations, federal correctional rehabilitation programs and services for adult persons under supervision, and agency operations as assigned by the CUSPO or Type II.

Responsibilities

• Oversee and manage activities within one or more offices.
• Manage, develop, and mentor supervisory probation officers and support staff, including establishing standards, implementing, and evaluating evidence-based programs, evaluating performance, handling disciplinary actions, and recommending new hires, personnel actions, and terminations.
• Oversee the daily operations of the agency, including establishing priorities and setting deadlines.
• Conduct staff meetings and communicate operational status and relevant information to supervisors and staff.
• Manage administrative aspects of office operations, such as evaluating and approving leave requests, and procuring office equipment and resources.
• Determine office needs, including personnel needs, space requirements, fiscal needs, etc.
• Complete periodic status reports within the required time frames.
• Ensure that statutes, regulations, and guidelines pertaining to federal pre-sentence matters are applied and adhered to.
• Ensure that supervisors understand Federal and Administrative Office policies and procedures.
• Facilitate, mediate, and negotiate complex and sensitive matters with judges, managers, unit executives, and staff.
• Review monthly and quarterly reports to identify problems, trends, and other issues, analyze data, and modify policies or procedures as necessary.
• Assist senior managers in making operational decisions, allocating resources, developing policies and strategies, and initiating new programs.
• Communicate and respond to requests from upper management regarding divisional operations.
• Ensure employees receive process, policy, and procedural systems training, including initial, updated, or remedial training.
• Ensure supervisory coverage through effective delegation of authority.
• Review and edit written work (case plans, correspondence, reports) submitted to the court, ensuring adherence to local and national policy and guidelines.
• Develop short-term and long-range workforce plans.
• Ensure adequate coverage for office activities, court appearances, etc., and conduct audits and reviews of case work.
• Lead investigations and supervise clients in the community, maintaining cooperative relationships with other U.S. Probation & Pretrial Offices and allied agencies.
• Communicate clearly and effectively, both orally and in writing.
• Comply with the Code of Conduct for Judicial Employees and court confidentiality requirements, demonstrating sound ethics and good judgment.
• Foster teamwork and collaboration among supervisors and staff, encouraging staff loyalty, teamwork, enthusiasm, diversity and inclusion, and morale.
• Perform all other duties as required or assigned by the CUSPO and the Type II.

Qualifications

• Be a current Supervisory Probation Officer or ADCUSPO, with at least one year in the respective position.
• Be able to exercise discretion and sound judgment, maintain confidentiality, foster high ethical standards, and demonstrate integrity in meeting the districts vision, mission, and goals.
• Have direct management experience in developing, implementing, administering, and evaluating comprehensive results-oriented evidence-based programs, practices, and policies.
• Be required to complete the FJC's New Deputy Court Unit Executive Program when it becomes available.

General Experience

The following qualifications, skills and experience are strongly preferred but not required:

• Skill and experience in communicating effectively, both orally and in writing, with individuals and groups to provide information, facilitate meetings, influence decision makers, and strive for high level achievement.
• Significant project management experience with the ability to lead major change initiatives and multiple projects simultaneously with limited supervision.
• Ability to make decisions that produce high quality results by applying technical knowledge, analyzing problems, and calculating risks.
• Excellent organization and time management skills with the ability to balance the demands of a varying workload, responsibilities and deadlines.
• Experience with creating an organizational community that supports, values, and builds members of the organization.
• Ability to travel frequently and must be available beyond a standard 40hour work week when necessary.

Application Info

Applicants must submit a complete application packet to include all the required documents listed below in one PDF document:

• Letter of interest (not to exceed two pages) highlighting your knowledge, skills, experience, and leadership philosophy as it would relate to performing the duties of the Assistant Deputy Chief U.S. Probation Officer
• Resume
• Two professional references with contact information
• Copy of recent performance evaluation
• Federal Judiciary Branch Application for Employment AO78 (which can be obtained on agencys website at under Job Applicants/Internships).

All submissions must be received by 5 p.m. on the closing date.

Incomplete applications will not be considered.

Due to the volume of applications received, the U.S. Probation Department will only communicate with those individuals who will be selected for an interview.

The U.S. Probation Department, Eastern District of New York is not authorized to reimburse candidates for interview or relocation expenses.

The Department reserves the right to modify the conditions of this job announcement, to withdraw the announcement, or to fill the position sooner than the preference date, any of which may occur without prior written or other notice.

The federal Judiciary is an Equal Employment Opportunity employer.

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