Office Manager Job at Real Estate, New York, NY

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  • Real Estate
  • New York, NY

Job Description

We’re looking for a proactive, detail-oriented Office Manager to run the day-to-day operations of our Manhattan office. This role is perfect for someone who enjoys keeping things running smoothly, takes pride in creating a welcoming environment, and is comfortable juggling a wide variety of tasks. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls and possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Key Responsibilities

Front Desk & Office Reception

  • Greet guests and notify team members of their arrival
  • Answer, screen, and route incoming calls
  • Keep the front desk and reception area tidy and professional
  • Handle all incoming and outgoing mail, including occasional trips to USPS or other drop-off locations

Office Management

  • Monitor and manage office and kitchen supply inventory; reorder as needed while ensuring competitive pricing
  • Restock and clean out refrigerator and maintain common spaces
  • Coordinate with third-party vendors for office needs (e.g., IT support, copier services)
  • Order business cards, Omni cards, and similar office materials
  • Coordinate with IT to manage computer workstations

Company Culture & General Support

  • Coordinate and schedule weekly team lunches
  • Plan and execute occasional in-office events, celebrations and meetings
  • Work with HR team to prepare workstations, equipment and setup for new hires
  • Support leadership on special projects or initiatives related to office operations
  • Take ownership of ensuring a smooth, well-organized, and productive workplace

Requirements

  • Proven experience in office management or administrative roles, including personal/executive assistant
  • Excellent organization and multitasking skills
  • Strong communication skills (written and verbal)
  • Professional appearance and phone/email etiquette
  • Proficient in GSuite, Microsoft Office Suite and Zoom Rooms; comfortable learning new systems
  • Ability to work independently and manage competing priorities
  • Familiarity with IT and office equipment setup is a plus
  • Experience coordinating with vendors and managing orders

Offer

  • Access to health benefits, including health, dental, and vision benefits with a company contribution
  • Paid vacation and sick time, & paid federal holidays
  • Retirement contribution with company match

Job Tags

Work at office,

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