Job Description

We’re looking for a proactive, detail-oriented Office Manager to run the day-to-day operations of our Manhattan office. This role is perfect for someone who enjoys keeping things running smoothly, takes pride in creating a welcoming environment, and is comfortable juggling a wide variety of tasks. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls and possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Key Responsibilities

Front Desk & Office Reception

• Greet guests and notify team members of their arrival
• Answer, screen, and route incoming calls
• Keep the front desk and reception area tidy and professional
• Handle all incoming and outgoing mail, including occasional trips to USPS or other drop-off locations

Office Management

• Monitor and manage office and kitchen supply inventory; reorder as needed while ensuring competitive pricing
• Restock and clean out refrigerator and maintain common spaces
• Coordinate with third-party vendors for office needs (e.g., IT support, copier services)
• Order business cards, Omni cards, and similar office materials
• Coordinate with IT to manage computer workstations

Company Culture & General Support

• Coordinate and schedule weekly team lunches
• Plan and execute occasional in-office events, celebrations and meetings
• Work with HR team to prepare workstations, equipment and setup for new hires
• Support leadership on special projects or initiatives related to office operations
• Take ownership of ensuring a smooth, well-organized, and productive workplace

Requirements

• Proven experience in office management or administrative roles, including personal/executive assistant
• Excellent organization and multitasking skills
• Strong communication skills (written and verbal)
• Professional appearance and phone/email etiquette
• Proficient in GSuite, Microsoft Office Suite and Zoom Rooms; comfortable learning new systems
• Ability to work independently and manage competing priorities
• Familiarity with IT and office equipment setup is a plus
• Experience coordinating with vendors and managing orders

Offer

• Access to health benefits, including health, dental, and vision benefits with a company contribution
• Paid vacation and sick time, & paid federal holidays
• Retirement contribution with company match

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